Where to Find the Templates 

You have two ways to access the Gravis Law PowerPoint templates. 

1. Navigate to the template folder. 
2. Right-click the file and click “Download.”  
3. Open your “Downloads” folder and double-click the template to open it. 
4. IMPORTANT: “Save As” a copy with a new name before editing. “File” > “Save As” > Give it a name and save to your desktop. (This ensures the template remains unchanged.) Just clicking “Save” doesn’t work for what we’re doing. 

Via Directly from PowerPoint: 

1. Open PowerPoint. 
2. Click “New” in the menu on the left. 

1. Under “Gravis Law, PLLC,” you should see the template. If you do not see these, contact Marketing. 
2. Double-click to open.  
3. IMPORTANT: ”Save As” a copy with a new name before editing. “File” > “Save As” > Give it a name and save to your desktop. (This ensures the template remains unchanged.) Just clicking “Save” doesn’t work for what we’re doing. 

*ALWAYS start a new presentation ONLY from either of these two locations. Do not rely on older presentations saved on your computer or other past presentations. We are regularly improving the template, and this is the best way to make sure you have the most up-to-date version. 

How to Add a Slide to Your Presentation 

IMPORTANT: The second slide in the PowerPoint template contains a short set of abridged instructions. These are the most important rules to follow when using the Gravis Law templates and should be read before you begin building your presentation. Skipping this slide is the fastest way to break formatting and create unnecessary rework for yourself and others. 

All Gravis Law slides are built using Slide Master layouts, meaning some elements are built into the design and are not editable; that is intentional. Here’s how to add your first slide to your presentation: 

1. Click the “Home” tab at the top, then the arrow next to “New Slide.” 
   

Slide Categories, Layouts, and Color Variations 

The PowerPoint template includes a diverse range of prebuilt slide layouts designed for different presentation needs. Layouts are organized by category to make it easier to find the right structure for your slide (title slides, content slides, call-to-action slides, etc.). 

Example of title slide

Example of content slide

Example of call to action slide

Each category offers several layout options so you can select the structure that best supports your content. 

Example of double-content slide

Example of double-content slide

Example of double-content slide

Finally, most layouts are available in light, medium, and dark color variations, allowing your presentation to be more visually engaging while staying on brand, though it’s perfectly fine to have a presentation with all the same background colors! If your presentation is minimal, we recommend this anyway. 

Example of light background slide

Example of medium background slide

Example of dark background slide

How to Mix Background Color Variations Tastefully 

When using multiple background variants in one presentation, use different background colors for different reasons. For example: 

• Sectioning: Use a majority light-colored presentation with dark- or medium-colored section title slides to signal to your audience that you’re moving on to a new topic. 
• Emphasis: Switch to a different background color for key takeaway slides, call-to-action slides, or critical decision points to help them stand out. 
• Speaker Transitions: In multi-presenter presentations, assign each speaker a different background variant to help the audience visually distinguish between different voices, topics, or perspectives. 

We recommend the strategy above in most cases, but if you need more visual variety throughout a longer presentation, stick to a consistent pattern to maintain a professional appearance. For example: 

• Light – medium – dark – light – medium - dark 
• Dark – light – dark – light – dark – light 

Adding Content to Your Presentation

Text 

Add your own text by simply clicking in any text box. Font, spacing, coloring, and sizing are already set correctly; if you have to change the size of the text to make it all fit, that means you either need to: 

1. Cut it down to be more precise, or  
2. Split your messaging between multiple slides.  

Do not change the size, color, or font of the text. Everything is already up to Gravis brand standards as-is. 

You don’t have to use every text box on your slides (delete the ones you don’t need), but do not add more text boxes. If you’ve run out of room in your text box, that’s a sign you need to reduce the length of the copy or use an additional slide to get your message across. 

Images 

Some layouts include image placeholders with exact dimensions for each picture. To ensure the image is placed exactly where it needs to be, do the following: 

1. Make sure you have an image to use! .jpg and .png image formats work best for PPT. 
2. Click “Insert Image” > “From Device,” then select your image. 
3. NOTE: For layouts where images take up the entire slide as a background, you may not be able to click “Insert Picture (Fill)” because it is behind other elements. You can delete that image if you want to keep it simple, or you can click anywhere on the slide (near the edge works best) and do the following: 
   
1. Right-click near the edge of the slide and click “Format Shape.” 
   

            b.  In the panel that pops up on the right, under “Fill,” click “Picture or texture fill.” 

            c.  Under “Picture source,” click “Insert…” and select your image. 

If you’re having trouble finding or inserting images, contact someone on the Marketing team and they’ll help you out! 

QR Codes 

The square placeholder images on the Call-to-Action slides are intended for QR codes so your audience can easily access your contact information at the end of your presentation. Someone on the Marketing team can help you create them when you’re ready. 

Charts 

Chart slides are pre-formatted; after you’ve added a new Chart slide, click “Insert Chart” and select the type of chart you need. An Excel spreadsheet will automatically open in a new window for you to add the data to populate the chart with Gravis colors. If you need help creating a chart, reach out to Marketing! 

DOs and DON’Ts of Editing Presentations 

DO: 

• DO mix light, medium, and dark slide variations consistently and intentionally throughout your presentation to keep your audience engaged 
• DO use New Slide to insert layouts 
• DO mix Light, Medium, and Dark slides thoughtfully 
• DO keep text concise 
• DO use the built-in placeholders 
• DO “Save As” a copy of your presentation before editing 

DON’T 

• DON’T mix light, medium, and dark slide variations randomly throughout your deck 
• DON’T edit font type, color, or size 
• DON’T move text boxes, images, charts, or other elements around 
• DON’T copy slides from old presentations 
• DON’T edit the template 

REMEMBER: If something isn’t editable, that is intentional. 

When to Ask for Help 

Contact someone on the Marketing team if: 

• A layout does not fit your content 
• A chart is hard to read 
• You are unsure which slide to use 
• Something looks broken or off
  
• You’ve spent more than a few minutes trying to figure something out. Let us help you! 
  

Final Tip 

These templates are designed so you can focus on content, not design, and create a presentation quickly and easily. If a slide looks off, that usually means a different layout is a better fit. 

When in doubt, ask. We don’t want you spending more than a few minutes figuring out how to do something!