Office Supply Ordering

Office Supply Ordering

We have two different vendors we use for ordering office supplies. Staples Advantage is preferred and should be used exclusively as much as possible. In instances where an essential item is not in stock at staples, Amazon Business may be used to request supplies. Additionally, we have preferred lists with Staples Advantage for breakroom, janitorial and office supplies. Equipment (tech, furniture etc.) will go to Amazon Business. Orders on both platforms are subject to approval. IF YOU NEED ACCESS to either site, please submit a Tech ticket for account creation.

NOTE: we do have some policies around what can be purchased. If you need technology supplies or equipment, please submit a Tech ticket. We do not purchase space heaters as they tend to overload the circuits and create issues. If you are having issues with temperature control in your office, please reach out directly to your manager. 


Staples

Note: Video Recording of Staples training can be found at HERE. 

1) Login into Staples Advantage by clicking on "Staples Advantage" or by visiting the Staples Advantage login page 
2) Navigate to the preferred list  
      a) Click on the list icon in the top right corner of the screen between the search bar and profile icon
          
      b) Select "Gravis Operations" from the popup menu
3) Add items from the list to your cart 
4) When all items have been selected, click on the shopping cart icon in the top right corner of the screen
      a) Verify shipping location and delivery details (pre-loaded based on your location) 
            Note: If you need to ship to an address that is not tied to your account, then contact account administrator for assistance 
      b) "Pay by Invoice" should be the automatic payment method
5) Click Submit order 
      a) You will receive an email that let's you know the order is awaiting approval
            

      b) Approval will go to purchasing agent. If the item is outside of the preferred list, approval will also go to the Director of HR & Facilities. If the item is a technology item, approval will also go to the Chief Technology officer 
      c) Once all approvals are complete you will receive another email from Staples notifying you of approval
            

6) If your order has been rejected, you will receive an email notifying you of which items were rejected.
      a) If you receive a rejection, please correct your cart and re-submit. You can also reach out directly to the approver to have a conversation on how to best proceed. 

Other Useful Links:


Amazon 

1)   Log in to Amazon Prime by clicking on "Amazon Business" in Company Bookmarks or by visiting the Amazon Gravis Law login page
2)   Navigate to "Lists" (click on the full selection of lists)
      a)   On the left select one of the Preferred Lists found within "Shared with Organization"
            


 



3)   Add items from the list to your cart
4)   When all items have been selected, "Proceed to Checkout"
      a)   Leave PO blank and enter any comments you have for the Approver
      b)   Select your Address (note if you need to send to a different address please reach out to the purchasing agent)
      c)   Choose shipping options and Continue
      d)   "Pay By Invoice" should be the automatic payment method
5)   Review final order and select "Submit Order for Approval"
6)   You will receive an email that let's you know the order is awaiting approval.
       
7)   Approval will go to the Purchasing Agent, 
      a)    If the item is outside of the preferred list, approval will also go to the Director of HR & Facilities
      b)   If the item is a technology item, approval will also go to the Chief Technology Officer.
8)   Once all approvals are complete you will receive an email from Amazon that the purchase has been approved.
       
9)   Once shipment occurs you will also receive notice with tracking information from Amazon. 
10)  If your order has been rejected, you will receive an email with a comment from the approver
       
      a)   If you receive a rejection, please correct your Cart and re-submit. You can also reach out directly to the approver to have a conversation about how best to proceed.